St. Joe Club & Resorts

  • Accounts Payable Clerk

    Job Locations US-FL-Watersound
    Posted Date 4 weeks ago(10/24/2018 3:37 PM)
    Job ID
    2018-2965
    # of Openings
    1
    Location Name
    Club & Resorts Corporate Office
    Category
    Accounting
  • Overview

    Wage Rate:  $16.00 +/hr DOE

    Responsible for ensuring that all Accounts Payable transactions are posted regularly and payments to the vendors are generated on a timely basis. Shall also ensure that backup records for all accounts payable transactions are properly maintained. Responsible for processing all invoices and authorized check payments to vendors in accordance with Company’s policies. Reconciles daily statements and month-end balancing of payables. The qualified candidate will be logical, detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented. This is an ideal situation for someone who's seeking to expand their skill sets and enhance their professional growth.

    Responsibilities

     

    To ensure the accurate and timely payment of vendor invoices so as to maintain positive relationships internally and externally.

    Specific duties include:

    • Organize and sort incoming invoices.
    • Process all invoices for assigned properties.
    • Communicate with accounting team and department managers regarding invoices.
    • Maintain general and administrative expense invoice files.
    • Complete the processing and posting of approved invoices in accounting system.
    • Select invoices for payment.
    • Conduct inquiries into Accounts Payable and generate reports.
    • Generate 1099 s (includes ongoing maintenance of vendor records).
    • Participate in month-end account reconciliations.
    • Keep lien releases log current and reconciled to contractor payment applications.
    • Filing AP invoices and vendor documentation/contracts.
    • Manage and maintain COI records.
    • Work with both internal & external auditors on a quarterly and annual basis.
    • Maintain a running CIP reconciliation.

    Qualifications

    EDUCATION

    • High school diploma required. Associates in accounting preferred.

    EXPERIENCE

    • Prior Customer Service and Computer Experience Required. Ability to fully operate a 10-Key Calculator. Ability to type at a minimum of 40WPM. Accounting experience, specifically with A/P, and Hospitality experience preferred. Ability to work in a high paced accounting environment.
    • Must have a high degree of proficiency with MS Office, specifically Excel and Outlook. POS and/or PMS experience a plus.

    SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

    • The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
    • Knowledge of accounting operations to include all aspects such as accounts receivable, accounts payable, etc.
    • Basic mathematical skills and ability to operate a 10-key by touch, and other office equipment.
    • Proficiency with software and systems including all Microsoft Office applications, PMS/POS applications, Credit Card processing systems, etc
    • Ability to effectively deal with employee concerns in a friendly and positive manner. This involves listening to the nature of concern, and providing positive and proactive solutions.
    • Ability to access and accurately input information using moderately complex computer system applications. Also must be able to balance large amounts of charges efficiently and accurately.
    • Ability to read, write and speak English sufficient to understand and communicate with employees. Must possess and maintain proficient telephone etiquette.

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